You sleep at night with the desire to get up early in the morning and that you’ll finish all your tasks on time. But, unfortunately, you wake up late. Then, hurriedly, you get ready to reach the office in time. When you reach your office, you see cluttered documents at your desk. You keep finding the required file or a document but, how is it possible to find a needle in a haystack? You get late to start your first assignment. Consequently, you remained at sixes and sevens the whole day in your office and continued thinking about what were the reasons for your delay. Why couldn’t you complete your all tasks on time? And you ponder over how can you finish all your assignments on time. To help you out regarding this, we’ve bent backwards to provide you with time management hacks that will change your life completely and you’ll get all your jobs done on time. So, let’s get started.
Tips to manage time to boost productivity
Let’s blow the lid off.
1. Create a to-do list
First of all, you have to make a to-do list of the tasks that you have to complete the next day. A to-do list will help you memorise the tasks that you have to complete today. It is an excellent method to keep your tasks organized if you have so many to do. You may divide your goals into manageable tasks and finish big projects by dividing them up into smaller ones. You may increase your productivity throughout the day and improve your time management skills by recording your chores.
2. Remove distractions
Believe it or not, the biggest distraction that keeps you away from doing work with concentration is your “SMARTPHONE”. You might be shocked to know that an average person checks his cell phone 96 times per day. Although it may be difficult to turn off your phone, not answer emails, and spend some time — even 30 minutes — away from social media, you will notice that you may greatly increase your productivity. You’d be surprised at how much you can do without having to look at the newest cat meme that you really must see.
3. Have a dedicated workspace
If you have a dedicated workspace, you will be able to work with concentration. Make sure the location you select has a clean, conducive work environment and is clutter-free. This is one of those tips that should be on your to-do list for efficient time management. Few things are as annoying as wasting time searching for lost objects. In addition, clutter might make it difficult to concentrate.
4. Stick to your plan
A good time management project includes developing a strategy and detailing how it will be carried out, but the time allotted for the plan will be lost if there is no commitment to follow through. The more people participating in the strategy, the more commitment is required to see it through to the end. It is within that commitment that smaller plans must be made.
5. Set deadlines
Creating a deadline doesn’t mean that you remain under pressure to finish your task on time. The stress of completing your task quickly will not make you perform it right. Instead, you will get more later. Setting smaller time constraints leads to a sense of urgency that causes a great deal of tension, which is bad for your health and well-being.
Therefore, setting reasonable deadlines is essential for high-quality work, but you should also make sure that you have enough time to revise and fine-tune within those deadlines. You have to manage to beat the clock and get all your jobs done on time.
6. Use technology tools
Technology has become an essential part of performing our tasks. You may save your time by using software tools. These tools complete tasks in a few minutes that you might take hours or days to complete. Technology tools not only help us save time but also help us perform difficult tasks very efficiently. If you are a trader, try Bitcoin Bank – an auto bot that can execute complex tasks in a very short time and keeps you informed about current stock market conditions.
7. Pile up similar tasks together
Try to finish all of one kind of to-do before going on to the next to save time and mental stress. Establish distinct time slots, for instance, for filing, making phone calls, and responding to emails. Responding to texts and emails as they arrive is the ultimate source of distraction. Switch off the alerts on your phone and email to avoid the temptation to check at an inappropriate moment.
8. Avoid the temptation to multitask
Do you think you can multitask so many things at once? You’re wrong! Most people who multitask end up only partially attending to all the balls they have in the air. This forces them to go back and redo half of the tasks they thought they had finished, wasting valuable time in the process. To avoid this trap, work on similar tasks together. Instead of opening up all different projects at the same time, you should put all the similar tasks together on your to-do list.
9. Do the challenging task first
Are you among those who accomplish easy tasks first? You are wasting your time! Many people believe that they can save time for complex tasks if they complete easy tasks first. But, easy tasks drain their energy and time leaving them tired and tense for doing complex tasks. Do you know that 51% of a worker’s workday is often spent on low- or no-value tasks? Yes! How could anyone focus on starting a difficult task after wasting half of their time on finishing low-value tasks? Therefore, you should take on the challenging assignment with renewed vigour. The easier tasks will flow rapidly once they are finished.
Bottom line
The crux of the matter is that you can only manage time if you stay organized. Time management is a skill that you can only develop if you remain organized and work on the tips that we’ve mentioned in the article.